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ARCHIBUS creates business intelligence that accelerates understanding of your real estate portfolio, workspaces, and operations, while optimizing business processes.

Real Estate Portfolio Management

  • ARCHIBUS Portfolio Management

      OVERVIEW

      Improve the analysis and management of real estate assets to align the portfolio with the organizational mission.

      BENEFITS

      • Improves asset stewardship through comprehensive tracking and analysis of portfolio holdings
      • Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions
      • Enhances root cause analysis to sustain appropriate service levels
      • Reduces administrative costs through quick and intuitive data entry


      The Portfolio Manager offers multi-view capabilities for switching between Land, Structures and Buildings portfolio analyses, incorporates graphical and GIS information, and delivers consolidated capital transaction data using the view.

      A centralized repository of accurate, easily accessible information is the foundation for strategically managing a real estate portfolio. Web-based ARCHIBUS Portfolio Management helps streamline data collection and analysis by accurately aggregating individual portfolio items to create a consolidated portfolio view. The application tracks current and projected holdings, leased versus owned space, building cost performance data, and more, to enable insightful planning and execution. Drill-down capabilities, graphical and geographic dashboards, KPI charting, and personalized views also help users visualize and analyze data to make fact-based decisions on the portfolio's ability to fulfill the organizational mission.

  • ARCHIBUS Lease Administration

      OVERVIEW

      Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties.

      BENEFITS

      • Automates processes for lease tracking and management
      • Improves access of lease information to facilitate easy analysis and reporting
      • Streamlines tracking of landlord and tenant responsibilities to avoid unnecessary charges
      • Minimizes errors and speeds data entry through intuitive prompts, reducing administrative costs


      Proactively track leases and options through alerts, drill through a personalized hierarchy to find the lease you need to manage, and review lease specifics through tabbed views and geospatial queries.

      Organizations with extensive lease portfolios are faced with the daunting task of tracking numerous leases with varying expiration dates and equally variable terms of tenancy. Relying on manual processes to track and manage these leases can result in errors based on inaccessible or inaccurate information, missed renewal dates, internal customer frustration, and possible monetary penalties. Web-based ARCHIBUS Lease Administration provides a centralized repository, flexible dashboards, automated alerts, and more. Deploying the application will help streamline data entry, automate lease information-gathering and management, and improve analytic capabilities, all while providing a high service level at reduced cost.

  • ARCHIBUS Cost Administration

      OVERVIEW

      Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs.

      BENEFITS

      • Improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities
      • Provides visibility to help align occupancy cost structure with organizational mission
      • Decreases frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs
      • Reduces administrative overhead by eliminating manual processes


      Increase budgeting accuracy with cash flow reports that generate cost projections for leases, buildings, properties, and accounts.

      Accurately tracking and managing an organizationfs occupancy costs is a competitive advantagecand an organizational challenge, without a centralized repository and the right analytical tools. ARCHIBUS Cost Administration provides proactive real estate managers and lease administrators with a Web-based solution that centralizes and streamlines the definition, allocation, and approval of portfolio occupancy costs. It can reduce administrative overhead and improve decisionmaking. The application also features an intuitive Wizard that tracks lifecycle costs at the invoice- or summary-level until final cost allocations are issued, as well as sophisticated filtering for multidimensional cost analysis, and more

  • ARCHIBUS Cost Administration

      OVERVIEW

      Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs.

      BENEFITS

      • Improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities
      • Provides visibility to help align occupancy cost structure with organizational mission
      • Decreases frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs
      • Reduces administrative overhead by eliminating manual processes


      Increase budgeting accuracy with cash flow reports that generate cost projections for leases, buildings, properties, and accounts.

      Accurately tracking and managing an organizationfs occupancy costs is a competitive advantagecand an organizational challenge, without a centralized repository and the right analytical tools. ARCHIBUS Cost Administration provides proactive real estate managers and lease administrators with a Web-based solution that centralizes and streamlines the definition, allocation, and approval of portfolio occupancy costs. It can reduce administrative overhead and improve decisionmaking. The application also features an intuitive Wizard that tracks lifecycle costs at the invoice- or summary-level until final cost allocations are issued, as well as sophisticated filtering for multidimensional cost analysis, and more

  • ARCHIBUS Cost Chargeback and Invoicing

      OVERVIEW

      Improve the process of charging back costs, issuing invoices, and tracking receivables to reduce administrative expense.

      BENEFITS

      • Increases transparency of costs to improve real estate portfolio decision-making
      • Improves operational efficiency through simplified chargeback/invoice/payment processing
      • Decreases administrative errors with automated chargeback calculations and invoice/payment monitoring
      • Streamlines chargeback and invoicing processes through intuitive Wizard-based interfaces


      View details for any invoice in one location that includes due dates, terms, contacts, associated costs, payments, and more.

      Increasing efficiency and reducing errors in performing chargebacks and executing invoicing/receivables processes is essential for reducing the administrative cost of managing properties. Now both goals can be achieved with the ARCHIBUS Cost Chargeback & Invoicing application. This Web-based solutionfs sophisticated Wizards enable lease administrators and portfolio managers to automate all real estate-related accounting functions. The Chargeback Wizard provides users with an intuitive tool for flexible cost allocation to internal cost centers and/or external tenants, while the Invoicing/Receivables Wizard enables accurate, automated billing and payment processes for enhanced account management.

  • ARCHIBUS Portfolio Forecasting

      OVERVIEW

      Evaluate, forecast, and allocate space needs and associated occupancy costs using multiple scenarios and time periods.

      BENEFITS

      • Delivers structured information and decision support for space/master planning
      • Provides consistent multi-year space/cost forecasts without having to use a CAD tool
      • Reduces administrative costs through rapid projection and allocation capabilities
      • Projects annual costs to departments/cost centers based on space allocation forecasts


      Improve visualization of space allocation forecasts with drag-and-drop stack diagrams for group moves between floors.

      Accurately predicting space needs and occupancy costs is an ongoing challenge in dynamic organizations where churn, organic growth, mergers/acquisitions, and other factors create both uncertainty and opportunity. Web-based ARCHIBUS Portfolio Forecasting is an interactive forms-based solution that supports insightful space forecasting using alternative scenarios. It also allocates organizational groups to appropriate locations and links estimated occupancy costs to the groups incurring them. Portfolio Forecastingfs analytics and "what-ifh capabilities let users review historical space/cost allocations and project future scenarios based on user-defined time periods.

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