business resources | home

We partner to bring you a single, comprehensive, IWMS solution

ARCHIBUS creates business intelligence that accelerates understanding of your real estate portfolio, workspaces, and operations, while optimizing business processes.

Space Planning & Move Management

  • ARCHIBUS Space Inventory and Performance

      OVERVIEW

      Evaluate and plan space usage to maximize efficiency and decrease total occupancy costs.

      BENEFITS

      • Delivers flexible self-service, reporting for effective space allocation and cost control
      • Improves evaluation of building performance and enables accurate benchmarking
      • Enhances design/planning capabilities to use space more efficiently


      Space Inventory & Performance enables analysis of floors by departmental use and helps to identify reallocation and co-location opportunities.

      Knowing how much space an entity has, and how efficiently it is being used, is essential for managing the organization’s Total Cost of Occupancy. To expedite self-service access to space inventory and usage reports for decision support, ARCHIBUS Space Inventory & Performance provides an integrated Web-based solution for viewing and managing an organization’s different types of space (such as departmental boundaries/ rooms/common areas, vertical penetrations, service areas, and more) to ensure optimal space allocation. With this application, managers can plan for greater space efficiency by co-locating departments and identifying opportunities for consolidation.

  • ARCHIBUS Personnel and Occupancy

      OVERVIEW

      Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing.

      BENEFITS

      • Provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes
      • Improves forecasting accuracy for future needs based on current room availability and planned occupancy growth
      • Simplifies assignment of employees to temporary or permanent available space using highlighted drawings
      • Communicates occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports



      Personnel & Occupancy highlights rooms by availability so planners can reallocate space by showing where capacity is over- or underutilized.

      Immediate access to accurate personnel and occupancy information can often be a challenge to organizations, especially to those who experience high churn rates or are in the process of expanding or consolidating operations. ARCHIBUS Personnel & Occupancy provides managers with a Web-based means to retrieve the information they need from a central repository and link employee information with related space inventories, drawings, planning strategies, and more. The result is improved reporting on employee headcounts and locations, average room areas, room availability, space benchmarking, occupancy rates, and other vital knowledge needed to effectively manage an organization’s total cost of occupancy.

  • ARCHIBUS Space Chargeback

      OVERVIEW

      Streamline the chargeback process to increase space accountability and reduce occupancy costs.

      BENEFITS

      • Improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs
      • Assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions
      • Satisfies flexible reporting needs with easy-to-use Web-based features and forms to modify out-of the-box reports


      Space Chargeback lets users visualize space and report on its costs so that departmental managers can be held accountable for the space they occupy.

      When department managers are internally billed for their use of space, they are more apt to reduce inefficient space usage. That inefficient use of space, when eliminated across multiple departments, can produce not only significant reductions in the space itself, but also in the associated occupancy costs such as utilities, housekeeping, taxes, and more. Web-based ARCHIBUS Space Chargeback provides tools for setting up, calculating, and reporting on the costs for space. The result is improved space efficiency and reduced occupancy costs throughout the entire organization as well as distributed sharing of space information that supports more informed long-term planning and decision-making.

  • ARCHIBUS Strategic Master Planning

      OVERVIEW

      Align facilities and infrastructure development with plans by evaluating historical use and forecasting future needs.

      BENEFITS

      • Assists in developing facility and infrastructure plans of various time frames to best align with organizational needs
      • Avoids tying up valuable capital by accurately forecasting costs based on historic information
      • Maximizes operational efficiencies by mapping departmental affinities
      • Keeps costs under control by seamlessly transitioning strategic program information to space planners


      Track departmental space usage over time to enhance planning strategies.

      Organizations typically are in a constant state of flux because of expansion, downsizing, merger, or acquisition activity. The ARCHIBUS Strategic Master Planning application helps organizations better align facilities and infrastructure development with organizational changes through sophisticated analysis of historical space data and other information. Now it's easy to develop short-, medium-, or long-term facility and infrastructure plans -and cost estimates-while maximizing operational efficiencies. ARCHIBUS Strategic Master Planning allows you to easily evaluate and manage the inevitable change that all organizations face.

  • ARCHIBUS Enterprise Move Management

      OVERVIEW

      Streamline the entire move/add/change process, from single-person to multi-phased moves, to reduce costs and minimize organizational disruption.

      BENEFITS

      • Streamlines the entire move process, including requests, approvals, updates, and related action items to reduce overall costs and optimize churn rates
      • Increases customer satisfaction by reducing downtime and minimizing move errors
      • Improves communication, coordination, and collaboration between in-house and external resources with rules-based workflow processes
      • Generates trial layouts, move analytics, and intelligent dashboards which help enable continuous process improvement
      • Integrates rapidly with existing Human Resources and Financial systems enabling the timely distribution of updated personnel and cost center information


      Manage all the move information-occupant moves, new hires, equipment moves, and all related craftsperson actions-using one integrated form.

      From simple, single-person moves to multi-phased moves integrated with construction, ARCHIBUS Enterprise Move Management streamlines the move/add/change process to ensure successful relocations with minimal organizational disruption. The application reduces the complexity, risk, time, cost, and downtime associated with moves by organizing all move orders and associated information into a central repository. With easy Web access to views displaying tasks, status changes, and milestones, move project participants can collaborate effectively to reduce duplicate effort and minimize move costs.

Back to Top